A productive and happy workforce is indicative of a company’s work culture and values.  Employee productivity is a crucial factor that heavily influences the success and revenues of business establishments both large and small. 

Keeping staff motivated and satisfied improves employee performance and ensures efficient operations across the organization.  There are several ways to enhance employee productivity, many of them tried and tested over the years but still very much relevant. 

Let’s take a look at some common strategies that have always delivered the intended results!

Tools and Training

Empowering employees with the right set of tools for the job and training them on the skills needed to perform their roles in an effective and efficient manner is one of the key strategies that continue to prove successful even today.

An employee-friendly workplace not only motivates staff to get to the office every day but also discharge their duties in a systematic and accurate manner. With the right tools and the necessary know-how, they no longer need to spend unnecessary time and effort in seeking help even for routine tasks.

Open, Clear Communication

All communications across the company must be clear and suitably phrased so that the message reaches intended recipients. From the company’s goals and objectives to the role-specific processes and procedures, verbal and written communications (in digital formats as well) must be easy to understand and follow.

Also, a two-way or open communication policy goes a long way in assuring employees that their opinion is welcome, will be considered if fair and viable and those speaking up will not be penalized!

Minimal Supervision

Despite best intentions, micro-managing or close supervision may not always yield positive results. Apart from clear work specifications, role-related responsibilities, skill training, and essential tools make sure that your employees are free to apply their learning and skills to complete the task at hand without being monitored every step of the way or being told what and how to go about the job. 

Supervisors must set clear deadlines, allow subordinates to work on assigned tasks and offer guidance when their team members are unable to make progress.

Performance Recognition

Companies must recognize high performers across different ranks and suitably reward them so that employees are motivated to put in their best efforts to achieve role-specific goals.  

Rewards may be in the form of an annual performance bonus, salary hike, promotion or even an executive or skill training program.  Even apt gift cards work equally well as the feeling of being recognized is indeed satisfying.

Transparent and Unbiased Feedback

Companies are often faced with challenges when appraising employee performance as not all employees are happy about these assessments. Adopting a transparent appraisal process or format that clearly defines performance expectations and keeps track of actual performance metrics will help gain the trust and confidence of the workforce. 

Supervisors will be able to justify their assessments as they will be made using real-time data. Providing unbiased feedback and timely guidance too can encourage employees to willingly improve their performance and get more productive.

Flexible Work Hours

Flexi-time and remote working have become a norm in recent times, allowing the employed to achieve a work-life balance. With employees getting enough time to address personal and family commitments they can focus their attention on the job without other concerns or worries. 

While flexible working hours increase employee productivity by permitting them to work when they are most productive, remote working enables employees to take work home allowing them to make up for a lost time, or even work from home when down with a mild illness. It is important to note that flexible/remote working may not be suitable for all companies/roles.

Go Social

Spending time with colleagues in informal settings allows your employees to interact with each other outside the office walls.  Team outings and social events help build a great rapport among team members, making it more comfortable for them to work together at the office as well.  

If possible, creating an activity or health& wellness space within the office for employees to play indoor games, meditate, grab a healthy snack or even take a nap can help break the monotony and return to the job with renewed energy and focus!

The least companies can do is to permit employees to access the internet or social media during work hours should they need a short break from work. Trust your employees to complete their assigned jobs within the stipulated time. With transparent performance appraisals and time tracking tools, employees are fully aware that their time at the workplace must be well-justified.

Scope for Career Progression

Presenting a clear idea about the scope for career progression within the company sets the expectations of employees and most often increases employee productivity as they aspire to rise through the ranks. Guided by experienced mentors and supported by suitable training, employees willingly put in the necessary efforts to perform efficiently and also get rewarded.

Large industrial establishments and manufacturing companies must, however, pay attention to both men and machines to enhance productivity across their facilities. 

Adopting Total Productive Maintenance (TPM) not only helps keep machinery, equipment, and automated production systems in good health but also equips employees to autonomously tackle real time problems in a speedy and efficient manner. Minimum downtime, empowered workforce, and optimized operations tend to boost productivity. 

Local manufacturers looking to implement TPM can avail the expert services of reputed TPM consultants in India, who act in different parts of the country. There are, however, several qualified and experienced TPM consultants in India, making it a tad difficult to pick the right service provider. 

As is the norm, check the service portfolio, verify credibility, and client references before hiring a TPM consultant or availing services of a TPM consulting firm.

In addition to these strategies, employee productivity is also influenced by fair wages, non-discrimination policies, workplace safety, healthcare benefits and of course the ambiance of the workplace. It is important to note that while all these strategies are effective in enhancing employee productivity, identifying and adopting the right mix of strategies that are in tune with your company’s policies and work culture is critical to achieving a positive outcome. 

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